Distribution · 4 months
₹40 lakh of overdue receivables recovered through invoice automation
Sanitaryware distributor, 90-retailer network
Headline result
−24 days — reduction in average collection period, over 4 months.
The situation
Invoices were raised manually in the evening, reminders depended on one accounts person remembering, and nobody could say how much was overdue without building a spreadsheet. Average collection stretched past 70 days.
What we did
- Automated GST-compliant invoice generation with UPI payment links embedded in every invoice
- Scheduled reminders three days before due date, on the due date, and at defined intervals after
- Built an ageing dashboard visible to the owner and the sales team, broken down by retailer
- Connected the CRM so sales could see outstanding balances before taking a new order
Results
- Average collection period fell from 71 to 47 days
- ₹40 lakh of ageing receivables cleared in the first four months
- Accounts team saved roughly 11 hours a week on invoicing and reminders
- Zero disputes over invoice accuracy since automation
The reminders go out whether anyone remembers or not. That single change did more for our cash flow than a rate increase would have.
Could this apply to your business?
The specifics rarely transfer, but the diagnosis usually does. Book a free consultation and we will tell you which of these constraints is present in your business — and which is not.